COVID 19 Compliance officer and Management Training

National Return to Work Safely Protocol – Response plan for courses.

Minister for Business, Enterprise and Innovation, Heather Humphreys TD, Saturday, 9 May 2020.

The Health and Safety Authority (HSA) are in charge of the inspections and enforcement. “Collaboration between employers and workers will be central to the success of our return to work.”

 

The lead worker representative – Sinead Slattery Office Manager, who will work with Noel Kelly to ensure that COVID19 measures are strictly adhered to in the workplace.

 

Noel Kelly is the compliance officer/manager, who will work with the lead worker representative to ensure that COVID19 measures are strictly adhered to in the workplace and classrooms.

 

Before we do a course, there will be COVID-19 induction training for all candidates to make sure that they are up to speed on the Public Health Advice and Guidance.

 

  • Noel Kelly Safety Services Limited will issue a pre-return to work form for workers to complete at least 3 days in advance of the return to work. See last page for example
  • Noel Kelly Safety Services Limited will update their safety plans before reopening, in consultation with, and with the agreement of, workers.
  • Social distancing will be enforced, the provision of hand sanitisers, tissues and clinical waste bags, clear procedures around handwashing and respiratory etiquette, and ensuring proper ventilation in the offices and training rooms.
  • Noel Kelly Safety Services Limited will keep a log of any group work to facilitate contact tracing
  • If a candidate displays any symptoms of the virus during course hours, the Noel Kelly or designated Tutor must direct that person to the isolation area, along a designated route, all the time maintaining a 2 metre distance, and arrange for that person to remain in isolation before arranging for them to be transported home, or to a medical facility, avoiding public transport.
  • Noel Kelly Safety Services Limited must also carry out a full risk assessment of the incident to see what, if any, further action needs to be taken.
  • Breaks and rest periods should be organised to facilitate social distancing
  • In settings where 2 metre separation is not possible, alternative protective measures such as installation of physical barriers/plastic sneeze guards should be put in place

Information about C-19

The virus that causes COVID-19 is mainly transmitted through droplets generated when an infected person coughs, sneezes, or exhales. These droplets are too heavy to hang in the air, and quickly fall on floors or surfaces. You can be infected by breathing in the virus if you are within proximity of someone who has COVID-19, or by touching a contaminated surface and then your eyes, nose, or mouth.

Common Symptoms

  • Fever (High Temperature 38° C or above)
  • Tiredness
  • (Any kind of Cough, not just dry)
  • Shortness of Breath (or breathing difficulty)

Some People may get

  • Aches and pains
  • Nasal Congestion
  • Runny Nose
  • Sore Throat
  • Diarrhoea
  • Infection

It can take up to 14 days for symptoms of coronavirus to appear. They can be like the symptoms of cold and flu. On Average it takes 5- 6 days from when someone is infected before symptoms show. But some cases can take up to 14 Days

Someone Shows Symptoms on Site

If you develop a fever or any respiratory symptoms phone your GP or HSE Live on 1850 24 1850.

  • Self-isolate and phone GP.
  • Do not go to a GP surgery, pharmacy, or hospital.
  • The GP will assess the person over the phone.
  • Where required the GP will arrange a test.
  • Contact tracing if a test is positive.
  • Compliance officer and manager to keep records of crews.

Controls to prevent infection

  • Wash Hands “With soap and water ‘best’ if not available use hand sanitizer” ≥ 60% proof
  • after coughing or sneezing
  • before and after eating
  • before and after preparing food
  • if you were in contact with someone who has a fever or respirator symptoms (cough, shortness of breath, difficulty breathing)
  • before and after being on public transport if you must use it.
  • when you arrive and leave buildings including your home or anyone else’s home.
  • before having a cigarette or vaping.
  • if your hands are dirty
  • after toilet use

Site Access Egress – one-way system in place

  • Stop all non-essential visitors BY APPOINTMENT ONLY
  • Staggered start and finish times to reduce congestion and contact
  • Plan site access and egress points to enable social distancing – the number of access points, including in the case of emergencies
  • Allow plenty of space between people waiting to enter site or premises.
  • Use signage: such as floor markings, to ensure 2 metre distance is maintained between people when queuing reminding workers not to attend if they have symptoms of Coronavirus (Covid-19) and to follow guidelines
  • Remove or disable entry systems that require skin contact (e.g. fingerprint scanners) unless they are cleaned between each individual use
  • All workers to wash their hands for 20 seconds using soap and water when entering and leaving the site.

Consider arrangements for monitoring compliance.

Compliance Officer to:

On entry to works

  • Record details on the sign register noting all the relevant information.
  • Ensure all persons have been inducted.

Walkways:

  • Avoid pinch points on corridors and walkways.
  • Give Take, common courtesy
  • Avoid dead ends.
  • Avoid requirement touch handrails, access gates, finger printing, counter tops.
  • Ensuring that social distancing measures are always maintained.
  • Signage strategy for various locations around the site. Warning and information signage are required in the following locations.

Signage:

  • Canteen (Consider all eating areas)
  • Toilets
  • Note the limitations on the number of employees allowed in a unit at any single time.

 

Cleaning

The compliance officer to ensure

  • All offices, training rooms and site accommodation are cleaned at a minimum of 3 times a day.
  • That all work surfaces are disinfected
  • That there is an adequate hand soap and blue roll to all wash facilities.
  • A sprayer will be used with disinfectant to spray down all handles and contact points on site to avoid contamination

Cleaning Procedure

  • Pay special attention to frequently touched flat surfaces, the backs of chairs, door handles and any surfaces or items that are visibly soiled.
  • A sprayer will be used with disinfectant to spray down all handles and contact points on site to avoid contamination.

Waste

  • All waste that has been in contact with the individual, cleaning clothes, including used tissues, masks, disposable overalls, disposable gloves etc. should be put in a normal waste bag.
  • Double bag the waste.
  • The waste bag should place into the normal waste, do not recycle

Office environment

  • All non-essential site personnel should be encouraged to work from home where possible.
  • Personnel working in site offices should be dispersed so there is always a social distance of 2m.
  • Eliminate non-essential visitors attending offices.
  • Use online meetings both in and out of the office.

Toilets

  • Restrict the number of people using toilet facilities at any one time. Ensure there is a social distance of 2m maintained while using the toilet facility.
  • Implement appropriate COVID-19 hygiene regime.
  • Ensure soap and hand washing pictorial guides are posted in hand wash areas.
  • Ensure signs are visual and in a form manner and language understand for all.
  • Enhance the cleaning regimes for toilet facilities particularly door handles, locks, and the toilet flush handle.
  • Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.

Canteens

  • Candidates attending courses are be advised to bring a packed lunch and flask to help eliminate transmission points on microwaves, fridges, kettles and taps etc.
  • Break times will always be staggered to reduce congestion and contact.
  • Course personnel must wash their hands with soap and water before eating.
  • Hand cleaning facilities or hand sanitiser should be available at the entrance and exit of any room where people eat and should be used by all personnel when entering and leaving the area.
  • Ensure a seating arrangement where workers sit 2 metres apart from each other whilst eating and avoid all physical contact with co-workers.
  • Tables should be cleaned between each use and sitting based on rota.
  • All rubbish should be disposed in a suitable bin.
  • Tables should be cleared when finished eating.
  • All areas used for eating must be thoroughly cleaned after each use, including chairs, door handles etc.
  • Provide illustrations of 2 metre spacing to clearly demonstrate social distancing.

 

Isolation room

  • Is there a room where a person showing symptoms can go to, if they need to rest or prepare to go home?
  • Note: In the main house

Walkways

  • Design a one-way system on access routes throughout the site where possible.
  • Increasing access points can help establish a one-way system.
  • Where a one-way system is not possible consider widening pedestrian routes so social distancing can be maintained on main site walkways
  • Marked up walkways can help give an indication of what 2-metre spacing looks like

Close contact work less than 2 metres

PPE/RPE requirements for working less than 2m with & without close contact.

Full Face Shields

Gloves – or alternatively

FFP3 / FFP2 / surgical masks with eye protection and gloves. (Filtering facepiece protection levels 1,2,3)

First Aid FAR – Contact Phecc and your FAR instructor instruction on Covid 19 FAR procedures.

  • Site First Aid Responders should be familiar with the symptoms of COVID-19.
  • Site First Aider will need to perform a “dynamic risk assessment” for all given situations
  • The RAMS and Construction plan should detail the Covid 19 procedures for the FAR
  • Cardiac arrest – Controls to manage this risk to the FAR.
  • If you suspect a person has experienced a cardiac arrest, do not listen, or feel for breathing by placing your ear and cheek close to the person’s mouth.
  • If you are in any doubt about confirming cardiac arrest, the default position is to start chest compressions only until help arrives. cardiac arrest should have compression only CPR applied.

Compliance officer and lead worker representative

  • Details of the designated C-19 Compliance Officer to be highlighted at induction.
  • Key personnel should be identified onsite with a distinguishable high viz vest with C-19 Compliance Officer written on them
  • The person undertaking this task must receive training and be competent in the role.
  • A C-19 CO must not put themselves at risk while carrying out their duties.
  • Compliance officer and the Site Safety Representative(s) must receive training

Primary Function

  • To prevent and reduce the spread of C-19
  • To monitor site activities.
  • Ensure Social Distancing
  • Monitor and Ensure that hygiene rules are being maintained.

C-19 CO and Lead worker responsibilities and duties fall into 2 categories:

  1. Proactive day to day duties
  2. Reactive emergency duties

Proactive

  • Ensure course candidates complete relevant COVID-19 Questionnaires / Declarations.
  • Monitor compliance with social distancing of 2 Metres between all personnel onsite (with the exception of planned close working).
  • Intervene where there is non-conformance with social distancing.
  • Maintain a log /record of C- 19 activities on site
  • Ensure there is sufficient C – 19 warning and information signage in places of assembly on site.
  • Continuous coaching of good hygiene practises to all personnel onsite.
  • Ensure regular cleaning of welfare facilities, handrails, door handles etc.
  • Ensure there are adequate supplies of hand wash liquid/soap and hand sanitisers
  • Check adequate hot water and hand drying facilities are available onsite/in premises.
  • Make representations to site management with regards any C -19 concerns.
  • Ensure site personnel are adhering to staggered break time schedules.
  • Monitor and limit maximum numbers in canteens, drying rooms, and smoking areas.
  • Ensure site personnel are aware of the 2-metre social distancing guidelines.
  • Ensure site personnel leaving site at designated breaks remove their site PPE. and continue to adhere to social distancing guidelines.
  • Report any areas of non-compliance to site management & ensure these are addressed.
  • Consider provision of additional controls for exceptional circumstances.
  • Keep up to date on HSE guidelines.

Reactive

  • Informing site management if they have been made aware of a:
  • Confirmed case
  • Potential individual with C-19 symptoms.

The C-19 CO will be required to

  • Isolate an individual with symptoms in an isolation room / segregated area away from other personnel.
  • Follow site protocol for individuals with COVID-19 symptoms. (i.e. send home, inform them to contact GP).
  • Assisting in contact tracing should there be a confirmed case of COVID-19.
  • Maintain records on site.
  • Risk assessment / other documentation for close working should be retained for contact tracing purposes.

 

“All information is based on current advise and is mostly generic in nature, to provide adequate training and information in order to prevent the spread of Covid 19 to your workplace, back to workers homes and to the general public”. Noel Kelly June 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

National Return to Work Safely Protocol – Attending public courses

 

Covid 19 Questionnaire/self declaration

 

This questionaire is mandatory required to be completed by each candidate and sent back to Noel Kelly at least 3 days priot to the date of the course. If you answer yes to question 1, 2, 3,4,5 and 6 you must not attend the course, inform us, your family, your GP and self isolate and Stay at home.

 

Question Yes No
1. Have you been diagnosed with confirmed or suspected COVID-19 infection in the last 14 days?
2. Have you been in close contact with anyone who are confirmed with having COVID -19 Virus in the past 14 days? (i.e. less than 2m for more than 15 minutes accumulative in 1 day)
3. Do you live in the same household with someone who has symptoms of Covid 19 who has been in isolation within the last 14 days?
4. Do you have any of the following typical COVID 19 symptoms, fever, high temperature, persistent coughing, or breathing difficulties/ shortness of breath.
5. Have you been advised by a doctor to self-isolate at this time?
6. Have you been advised by a doctor to cocoon at this time?
7. Have you returned to the island of Ireland from another country within the last 14 days?
If yes where?
If you develop any of the above symptoms before attending the course or have reason to suspect you had close contact with a Covid 9 infected person, then you are to stay at home, inform us and call your doctor.

 

I confirm that I have responded to all question in truthfully based on my current condition and I commit to advising Noel Kelly and excluding myself from the training, if this situation changes i.e. if a point in the future, I could answer yes to questions 1, 2, 3,4,5 and 6. Note: non contact temperature testing is mandatory on the morning of Noel Kelly Safety Services courses.

 

Name____________________________________________________

 

Company_________________________________________________

 

Signature_________________________________________________

 

Date_____________________________________________________

 

 

Covid 19 (C 19) Compliance Officer Training Course

The C19 Compliance Officer Safety Training Course is presented by Noel Kelly Safety Services, it is based on best practice and guidance from, WHO, HSE, HSE, CIF and the Department of Business Enterprise and innovation. This cloud-based delivery ensures the safety for all participants attending courses until the time when tutor lead programmes can return. At the end of this course participants will have the necessary information making them competent to undertake the role of the C 19 Compliance officer in their workplace, Noel Kelly is committed to continual improvement, and this course is updated as required.

Areas covered in this C 19 Training course will include:

  • Information on C 19
  • Controls to prevent infection
  • At risk groups
  • Recovery
  • General hygiene precautions
  • Legislation
  • Management Strategy
  • Return to work and procedures
  • Travelling to and from the work site
  • Site access and egress
  • Inductions
  • Signage
  • Cleaning arrangements
  • Site office arrangements
  • Welfare
  • Walkways
  • Close contact work
  • First aid
  • C 19 Compliance officer role and duties
  • Q&A

COVID-19 Compliance Management Training Course

The C19 Compliance Management training course Training Course is presented by Noel Kelly Safety Services, it is based on best practice and guidance from, WHO, HSE, HSE, and the Department of Business Enterprise and innovation. Prepared for ALL sectors of the Irish market (excluding construction), including Logistics, Manufacturing, Retail, Services, Hospitality, Childcare, Education, Public & Corporate sectors. The course explains the principals set out in Government ‘Return to Work Safely Protocol’ document dated 8th of May 2020. The course sets out the requirements to appoint a worker representative and in collaboration with the COVID-19 response management team, support the implementation of the measures identified in this national protocol. Such a person or persons should be clearly identifiable in the workplace and receive the relevant training. This cloud-based delivery ensures the safety for all participants attending courses until the time when tutor lead programmes can return.

At the end of this course participants will have the necessary information making them competent to undertake the role of the C 19 Compliance officer in their workplace, Noel Kelly is committed to continual improvement, and this course is updated as required.

 

Areas covered in this C 19 Training course will include:

  • Information on C 19
  • Controls to prevent infection
  • At risk groups
  • Recovery
  • General hygiene precautions
  • Legislation
  • Management Strategy
  • Return to work and procedures
  • Travelling to and from the work site
  • Site access and egress
  • Inductions
  • Signage
  • Cleaning arrangements
  • Site office arrangements
  • Welfare
  • Walkways
  • Close contact work
  • First aid
  • C 19 Compliance officer role and duties
  • Duties of the Lead Worker Representative
  • Q&A

 

Please note that Noel Kelly can visit sites and projects to audit compliance with the return to work protocols

Course duration is:

2.5 hours delivered by over the Zoom conferencing service, if required for groups, Microsoft Teams can be used.

Award:

On completion of the course, the candidate will be emailed a completion certificate, stating they have completed the C 19 Compliance Officer training course.

Note:

See web site, www.kellysafetyservices.ie for more information